Summary:

As the Lease Administration Executive, you will be responsible end-to-end lease and property administration, tenant relations, compliance, and reporting, ensuring smooth operations and accurate records across internal systems and regulatory portals.

Responsibilities:

1.    Lease Documentation Processing

• AML check and ACRA search on tenants and prospects.

• To ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of DR/DP.

• Assist and support the team to ensure the smooth process of lease documentation – including proper filing, liaise with lawyers to send and track the execution of lease documents by tenants and the required internal resolutions.

• Maintain filing in accordance with SOP.

• Timely update concluded deals in Yardi and Clause Library.

2.    Viewing Arrangements

• Attend to phone enquiries and making viewing arrangements via VTS.

• Maintaining calendars of the AM team (office) for viewing arrangements.

• Calculation of area for proposed subdivided units.

3.    Vacancy Listing

• Maintain vacancy listing and agent mailing list.

• To send the vacancy list update to agents, fortnightly.

4.    Arrears Management

• To ensure timely follow up with tenants on arrears for rent and ad hoc charges in accordance with SOP.

5.    Property Tax

• To review and manage property tax matters for respective properties.

• To ensure timely follow up on objections / appeals to the authorities in accordance with the SOP.

• Put up new unit numbering and separate assessment to IRAS for new units.

• Ensure timely follow up with tenants on updating of Tenants’ PL insurance in accordance with SOP.

6.    Tenant’s PL Insurance

• To ensure timely follow up with tenants on updating of Tenants’ PL insurance in accordance with SOP.

7.    Tenants Related Matters

• Arrange for flowers to be sent for tenant’s business commencement

8.    Procurement

• Creating purchase request and uploading of invoices.

9.    Contact Database

• Ensure timely updated of the contact database for tenants and business associates. Support with relevant contact details for events etc.

10.  URA Occupancy Reporting

•   Reporting of building occupancy in the URA portal.

Requirements:

• 1 to 2 years of administration/operations experience.
• Well-conversant with Microsoft Office software applications especially with Microsoft Word, Excel, Access and Outlook
• Understanding PIVOT table, basic macro skills, mail merge and/or reports will be added advantage.
• Details-oriented and quality conscious.
• Good follow through skills.
• Pleasant personality and good interpersonal skills.
• Able to keep to timeline.

At RQAM, we believe great workplaces are built by great teams. Guided by our PACE values, People Oriented, Accountability, Collaboration and Excellence, we foster a culture where people feel valued, supported and empowered to do their best work. If you are looking to grow your career in a dynamic and high performing environment, we welcome you to explore opportunies with us.

Interested applicants are invited to send your updated resume to hr@rqam.com.sg

Only shortlisted candidates will be informed.